Administrative Support
Keeping your business organized, efficient, and client-focused.
I provide project-based administrative support to law firms, small businesses, and service professionals. My goal is to help you retain clients, keep operations running smoothly, and encourage clients to return — all without the commitment of full-time staff. I step in wherever support is needed to make your business more efficient and client-friendly.
Client & File Management
Services include:
Organizing client files, records, and digital folders
Maintaining client and project information in CRMs or management systems (e.g., MyCase, Lawmatics)
Updating spreadsheets, databases, or tracking systems
Preparing reports or summaries for team review
Communication & Scheduling
Services include:
Managing email inboxes and responding to routine inquiries
Scheduling appointments, meetings, or consultations
Sending reminders and follow-up communications to clients or team members
Coordinating internal or external team communication
Document, Workflow & Marketing Support
Services include:
Formatting, proofreading, or organizing documents
Preparing templates for recurring tasks, emails, or letters
Tracking deadlines, deliverables, or project status
Maintaining internal checklists or process documentation
Creating client-facing marketing materials such as brochures, flyers, and informational handouts
Billing & Payment Coordination
Services include:
Preparing invoices or tracking payments
Assisting with client fee collection or payment reminders
Maintaining billing logs or entry in your CRM or accounting software
All deliverables and tasks performed by Virtualese, LLC are intended solely for administrative, coordination, and operational purposes. All professional, legal, or business decisions remain under the responsibility of the supervising professional or business owner.